Shenzhen
Sat, Jul 4, 05:30-06:30
New York
Fri, Jul 3, 17:30-18:30
Time Zone Meeting Planner
Compare two cities, calculate shared working hours, and get three recommended meeting windows.
Quick Answer
What is the best meeting time across time zones?
The best meeting time keeps both participants inside normal working hours. Select two cities below to calculate live overlap and practical alternatives.
Overlap score
0/100
Shenzhen hours
09:00-18:00
New York hours
09:00-18:00
Best Meeting Times
Three closest meeting options
No strict 09:00-18:00 overlap was found. The options below minimize out-of-hours impact; urgent mode may reveal a wider shared window.
Shenzhen
Sat, Jul 4, 06:30-07:30
New York
Fri, Jul 3, 18:30-19:30
Shenzhen
Sat, Jul 4, 07:30-08:30
New York
Fri, Jul 3, 19:30-20:30
How the meeting recommendations are calculated
The planner starts with the selected calendar day in the From City and creates a timeline in 30-minute steps. Each step is converted into the To City with its IANA timezone, so the calculation uses the UTC offset and daylight saving rule that applies on that date. In normal mode, a slot qualifies only when both local clocks are between 09:00 and 18:00.
A recommendation must contain two adjacent qualifying half-hour slots, which produces a usable one-hour meeting instead of a misleading point-in-time match. When many one-hour choices are available, the tool presents an early, middle, and late option. The overlap score compares the number of shared half-hour slots with the 18 half-hour slots in a standard nine-hour workday.
If strict business hours have no one-hour overlap, the planner does not pretend that a perfect window exists. It ranks alternatives by their distance from each city's acceptable hours. Urgent meeting mode expands both participants' availability to 07:00-22:00, while the displayed overlap score remains a measure of the stricter 09:00-18:00 workday.
Practical ways to use the planner
International team weekly meetings
Set the date of the next weekly meeting and compare the three suggested windows. Choose a middle option when possible, then rotate edge-of-day meetings if the same office would otherwise carry the inconvenience every week. Recheck the schedule near seasonal clock changes.
Client and customer calls
Treat the client city as the To City when their office hours should receive priority. The score quickly shows whether a normal workday overlap exists, while the exact local times help prevent an invitation from landing during breakfast, dinner, or late evening.
International interviews
Use the candidate's city as one side and the interviewer's office as the other. A full one-hour recommendation leaves room for introductions and questions. For a multi-stage interview, test each interview date because daylight saving offsets may differ across the process.
Frequently asked questions
How do I find the best meeting time across time zones?
Select both cities and a date. The planner compares local work hours and returns up to three one-hour meeting windows.
What does urgent meeting mode do?
Urgent mode widens acceptable hours from standard business time to 07:00-22:00 in both cities.
Does the meeting planner handle daylight saving time?
Yes. City calculations use IANA time zones, so the selected date uses the applicable daylight saving offset.
Why does the planner show up to three meeting windows?
When several valid one-hour windows exist, the planner samples an early, middle, and late option. This gives participants practical choices without listing every half-hour variation.
What happens when normal work hours do not overlap?
The planner ranks the closest one-hour options by how far each participant falls outside the selected acceptable hours. Urgent mode widens both schedules to 07:00-22:00.
Can I use the result for a recurring international meeting?
Use the selected date as the starting point, then recheck dates around daylight saving transitions. A recurring meeting can move by one local hour when only one city changes its UTC offset.
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